Add/Change Vendor Form

PO Closure Form

AP Payment Compliance Form	DMA Form
Bid Preparation Form	Memorandum of Understanding
Blanket Exemption Certificate	Purchase Order Terms and Conditions
Blanket Purchase Order Release Form	Request for Payment (FAS12)
Convenience Order List - FY09	Requisition Form (1303)
Credit Reference Letter	Special Conditions for Projects
Waiver of Competitive Bid Form
*Forms may be viewed/printed using Adobe Acrobat.

The Add/Change Vendor Form is an electronic form for exclusive use by University departments to add or change vendor information in the Financials System.

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The PO Closure Form is an electronic form for exclusive use by University departments to request to relieve the encumbrance on a Purchase Order in the Financials System.

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The AP Payment Compliance Form (formerly known as the Substitute W-9 Form) is required by any vendor seeking to do business with The Ohio State University and must be completed in full and returned to the appropriate vendor administration office for processing. Individuals should submit the completed form to Accounts Payable by fax at 614-292-2294; Suppliers (ie: Corporations, Government Agencies, etc.) should submit the completed form to Purchasing by fax at 614-292-6913.

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The Bid Preparation Form (RFP/RFQ) is a required form for the preparation of all new bids. The form is for exclusive use by University departments.

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The Blanket Exemption Certificate is a paper form (issued by the Ohio Department of Taxation and monitored by the University's Office of the Contoller) that may be requested by a vendor to validate the tax exemption status of the University.

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The Blanket Purchase Order Release Form is used to record all releases against a blanket purchase order.

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The Convenience Order List designates the items that can be purchased without the creation of a requisition or purchase order.

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The Credit Reference Letter provides general credit information to vendors regarding The Ohio State University.

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When requested by the university, the DMA Form (also known as Declaration Regarding Material Assistance/No Assistance to a Terrorist Organization) must be completed and returned to The Ohio State University's Purchasing Department (fax #614-292-6913).  This form serves as a declaration of the provision of material assistance to a terrorist organization or organization that supports terrorism as identified by the U.S. Department of State Terrorist Exclusion List.

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The Memorandum of Understanding is an acknowledgement of agreement between Purchasing and a delegated buyer for the University. The form designates the responsibilities and restrictions associated with buying for the University.

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These Purchase Order Terms and Conditions govern, and are incorporated into, all purchase orders issued by The Ohio State University. Reference to these terms and conditions, and their incorporation into all purchase orders, is included in all purchase orders issued by The Ohio State University.

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The Request for Payment is available in an electronic and paper version through Accounts Payable. The form is for exclusive use by University departments to request and/or initiate payment.

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The Requisition Form (1303) is for exclusive use by University departments to request the purchase of goods or services. This form would be used in lieu of the Requisition Form available via the Financials System.

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These Special Conditions for Projects Less Than $50,000 and Professional Fee Less than $25,000, amend and supplement the Reduced Scope Agreement and other provisions of the Contract Documents as indicated. All provisions which are not amended remain in full force and effect.

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The Waiver of Competitive Bid Form must be completed by University departments when seeking to purchase goods in excess of the bid limit of $25,000 per supplier, per fund, per fiscal year; or services in excess of the bid limit of $50,000 per supplier, per fund, per fiscal year.

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